Marketing & AI for therapists & mental health practicesReaching Out Is the Hardest Part. Make the Next Step Easy.
People often look for a therapist late at night, after working up the courage. Xblu builds the website, a carefully guarded AI assistant and the follow-up system that warmly answers practical questions, like insurance, availability and telehealth, and makes sure every new-client inquiry reaches your intake team by morning.
- Never asks for health details in chat
- Crisis messages get 988 & 911 right away
- Every inquiry reaches your intake team
Built for the practices that help Chicago heal
Where new clients slip away
The First Message Matters Most.
Whether you’re a solo therapist or a group practice, people reach out when they’re ready, often after hours. A warm, fast, practical answer is often what helps them follow through.
People reach out late at night
Courage often shows up after 10 PM. A voicemail box can feel like a closed door.
Insurance questions stall decisions
Does she take my plan? Is there a sliding scale? Unanswered, those questions end the search.
Your phones are busy with sessions
You can’t answer calls mid-session, and new-client inquiries wait hours or days.
Privacy has to come first
Any tool on your site must handle sensitive moments with care, and never collect more than it should.
One inquiry, start to finish
The Late-Night First Step
- 10:58 PM
Someone finds you
They searched “therapist near me that takes Blue Cross” or asked an AI. Your site feels calm and clear.
- 11:00 PM
Your AI answers
Insurance, availability, telehealth, fees. Warm, practical and private. No clinical questions asked.
- 11:02 PM
The inquiry is logged
Contact info and scheduling preferences reach your intake team. Nothing clinical is stored in chat.
- 9:00 AM
Your intake coordinator calls
They already know the practical needs, so the call is about finding the right fit.
- This week
A first appointment
Because the first message got a kind, fast answer.
Trained on your practice
It Knows Your Practice Like Your Front Desk Does.
We load your clinicians, specialties, insurance panels, fees, availability and intake process, so the assistant answers practical questions warmly and accurately, and stays strictly inside what you approve.
🛡️ Guardrails built in
- Never gives therapy or medical advice, and never diagnoses
- Crisis messages get the 988 Suicide & Crisis Lifeline and 911 right away
- Never asks for health details: only contact info and scheduling preferences
- Points to your secure intake forms for anything clinical
- Your data stays yours, on your site and in your CRM
Run your own numbers
What Are Missed Inquiries Costing Your Practice?
Based on your inputs: missed inquiries × the share who book × first-year client value. The “win back half” line assumes faster answers recover half of them.
Help more people: book a reviewBuilt for every client
Welcome Every Client in Their Language.
Your assistant answers in English, Spanish, Polish and German, starts in each visitor’s language, and tags every inquiry, so you can match people with clinicians who speak their language.
“Do you offer evening telehealth?”
“¿Tienen terapeutas que hablen español?”
“Czy przyjmujecie moje ubezpieczenie?”
“Wie läuft das erste Gespräch ab?”
One connected system
Get Found. Start the Conversation. Help More People.
A calm, welcoming website
Clinician bios, specialties, insurance and a clear “get started” path, easy on any phone.
Web design →✦Xblu AI Assistant™
Answers practical questions 24/7, handles crisis messages responsibly and captures every new-client inquiry.
See the assistant →🔭EASEO™
Gets your practice found for “therapist near me” searches and clear enough for AI answers to recommend you.
See EASEO →🐾Carma CRM™
Every inquiry in one place for your intake team, with follow-up reminders so no one waits.
See Carma →From kickoff to launch
Live in About Six Weeks.
Practice walkthrough
We capture your clinicians, specialties, insurance, intake process and privacy requirements.
Website build
Fast, mobile-first pages built SEO-first, so the right people find you.
AI training & review
Your assistant learns your practice. You review every answer before it goes live.
Lead routing
Carma CRM set up so every request reaches the right person, right away.
Launch
Go live, connect Google, and start tracking every inquiry.
Questions From Practice Owners
Will the AI give therapy or medical advice?
No. It answers practical questions only, like insurance, fees, availability and telehealth. It never diagnoses or gives clinical advice.
What happens if someone is in crisis?
If a message suggests someone may be in danger, the assistant immediately shares the 988 Suicide & Crisis Lifeline and 911, and encourages them to reach out right away.
Is it HIPAA compliant?
The assistant is designed not to collect health information. It asks only for contact details and scheduling preferences and points people to your own secure intake forms for anything clinical. We’ll walk through your specific privacy requirements during setup.
Does it work in Spanish?
Yes. It speaks English, Spanish (Mexico), Polish and German, and labels every inquiry with the language your team should reply in.
How long does it take to launch?
About six weeks for the full system, including time for you to review every answer. If your website is solid, the assistant can launch sooner.
What does it cost?
It depends on what you need. Book a 20-minute practice review and you’ll leave with a clear plan and real numbers.
20 minutes. Real answers.
Let’s Make the First Step Easier.
We’ll look at how new clients reach you today, where inquiries stall, and what a warmer, faster first response would mean for your practice.
